Position Summary & Objective The Office Administrator will perform administrative duties related to Operations, Human Resources, Environmental Health & Safety, Purchasing, Field Services, Sales, and Engineering functions. This position will partner closely with business leaders and team members to champion a positive culture and seek opportunities to create a positive impact on the organization. Essential Functions Performed by the Position Act as first point of contact for visitors, customers and other team members as they enter the facility. Answer phones and direct to appropriate parties. General office responsibilities including scanning, printing, faxing, and emailing of information. Responsible for receiving and distributing mail, including visiting the post office. Schedule and organize appointments; takes minutes during meetings as needed. Processes required paperwork for employees and may assist with other related employment matters including maintaining organizational charts, benefits paperwork, service awards, etc. Participate in onboarding and employee engagement activities to attract and retain high performing employees. Assist with maintaining company apparel program, uniform program, safety shoes, safety eyeglasses, and toolbox ordering. Complete data entry and assists with report preparation. Assist in Operational Scheduling Assist with administration of scheduling meetings/interviews, travel arrangements, flights, and hotels. May include ordering and picking up food for meetings or company events. Maintains office supplies and coordinates maintenance of office equipment. Performs other related duties as assigned. Knowledge, Skills, and Abilities Clearly communicates in-person and over the phone and demonstrates the ability to effectively present information to internal and external customers. Professional skills including the ability to work effectively with various stakeholders. Strong computer skills preferred, including proficiency with Microsoft Office, HRIS, and ERP systems. Ability to work efficiently, accurately, and thoroughly in a fast-paced environment. Excellent organizational skills and attention to detail. Extensive knowledge of office management systems and procedures. Ability to maintain confidential information. Required Education and Experience High school diploma or equivalent; two-year degree preferred. Experience in an office environment supporting cross functional teams and associated processes. Environment and Working Conditions Office environment and shop environment. Travel Requirements (percent) Up to 10%
